Purchase & Hotel Inventory Management System
A simple & integrated Purchase & Hotel Inventory Management System
The Flutro Purchase & Inventory Management System is a powerful module built to help hotels manage all aspects of their procurement, inventory, and consumption. Fully integrated with the Flutro PMS, it ensures end-to-end visibility and control over your hotel’s operational resources, minimizing wastage and maximizing efficiency.
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What makes Flutro the best Purchase & Inventory Management System for hotels?
Create & Manage Purchase Orders
Generate Invoices & Track Payments
Attendance Tracking
Real-Time Stock Management
Detailed Reporting & Analytics
Configure Consumption Recipe for stock auto-deduction
Integrated with Flutro PMS
Ability to manage across Group / Chain Hotels
Create & Manage Purchase Orders:
Easily generate and approve Purchase Orders (POs) for various departments. Define vendors, items, quantities, pricing, and payment terms — all within a few clicks.
Detailed Reporting & Analytics:
Get a full view of your procurement and inventory with custom reports on stock levels, vendor data, purchase history, consumption analysis, and more.
Generate Invoices & Track Payments:
Convert approved purchase orders into Invoices and keep a record of vendor payments, pending dues, and taxation details
Configure Consumption Recipe for stock auto-deduction:
Configure recipe for sales item in a way that can auto-deduct the stock items from the inventory & stock configured.
Raise Indents & Requisitions:
Departments can raise Indents (internal requisitions) for items they need. Approvals are tracked by role and department, helping you manage internal demand efficiently.
Integrated with Flutro PMS:
As part of the Flutro ecosystem, the Purchase & Inventory module integrates seamlessly with the PMS, accounting, housekeeping, and other systems. This provides a single source of truth and eliminates data duplication.
Real-Time Stock Management:
Maintain real-time visibility of your stock levels, consumptions patterns and control costs & reduce wastage.
Ability to manage across Group / Chain Hotels:
Configure common store across group of hotels to manage consumption, stock and P&L across different departments or properties, depending on configuration.
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Client Reviews
Our experience with Flutro PMS, booking engine, and channel manager has been excellent. The platform integrates everything seamlessly, with real-time automation saving time and boosting revenue.
GM, Sandpiper Hotel
Singapore
We use Flutro property management system at MCM Lotus Hotel. Its easy to use, everything is interlinked and get all the data at one place. Highly recommended!
Owner, Hotel Shiv Shakti
Bhopal, India
Flutro is software equipped with latest technology, plug and play business model & truly a one-stop solution. Whether you're new or operational property, Flutro is the ultimate choice as its backed by a seasoned hospitality professional.
Owner, Ocean Sands Residency
India
Flutro offers the best value-for-money hospitality tech I’ve used. Their PMS, Channel Manager, and POS are simple and intuitive. Truly a reliable solution for hoteliers
MCM Hotel Lotus
Jigjiga, Ethopia
Being new to the hotel industry Flutro team guided us thoroughly. Today we use Flutro in many ways and are very happy with their support and involvement.
Assuroomz
Pondicherry
We are using Flutro All in One for over 5 year. Their AI-powered dynamic pricing updates multiple times a day based on many factors, helping us achieve 20–50% higher revenue in our business.
Build My Revenue
Hotel Consultants India
The Flutro software is reliable, efficient and easy to use which has helped in improving our overall experience and business operations.
Anand
Canada
Flutro has been a game-changer for our business! Their RMS product gives the real-time insights to significantly boost revenue. Highly recommended for properties looking to boost their business.
MGH group
Bangladesh
Flutro has user friendly interface, is cost-effective with an excellent Channel Manager and interlinked booking management system.
Budget Hotel
Hyderabad, India
How does Purchase & Inventory Management System help a hotel achieve higher profits:
Using a comprehensive Purchase & Inventory Management System can help hotels & vacation rentals achieve profitability due to the following:
- Manage & control centralized purchase, inventory, and reporting control across departments
- Reduction of pilferage, wastage, and over-ordering
- Manage multiple vendors, departments, and calculate food costs, stock management based on auto deduction
- Smarter procurement planning based on real consumption and cost control.
- Better management of Profit & Loss account to improve business efficiency.
How to use Stores & Inventory Management in hotel PMS ?
Stores and inventory module form a key component of hotel property management and inventory management system. The best hotel PMS systems are those that integrate the inventory management system into the hotel operations. Key features from a hotel inventory management system are:
- Create Master Items list for all possible purchase items that can include consumable, non-consumable items organized in categories and sub-categories, with approximate price.
- List of Vendors that need to be uploaded and items can be assigned to vendors to choose from.
- List of users that have access to specific departments to perform stores related transactions like indent.
- Ability to create Purchase Orders, Invoices, and approve indents from each department.
- Reduce master stores inventory based on indents and consumption at each store/ department level and monitor stock at all departments.
- Track all reports (item wise consumption, vendor wise purchase, category wise purchase) that can help a hotel manage its inventory better.
faq
Frequently Asked Questions
Can I set up multiple approval workflows for purchases?
Yes. Flutro allows role-based approvals for purchase orders and internal requisitions (indents), to ensure only selected users can give approval for indents.
How does the system handle low-stock alerts?
The system can send real-time alerts when inventory falls below predefined thresholds, helping you take timely action and avoid stock-outs.
Can I track item-wise consumption across departments?
Absolutely. You can monitor usage patterns, and generate department-wise consumption reports to optimize stock planning and cost control.
Does it support tax-compliant invoicing for vendors?
Yes. The module generates GST-compliant invoices and keeps track of vendor tax details, helping with audit and regulatory compliance.
Is the inventory system linked to other hotel departments like housekeeping or F&B?
Yes, Flutro’s inventory module integrates with all core departments like POS, Housekeeping, F&B, and Front Office, allowing unified tracking and consumption logging.
Do I need to use the Flutro PMS to use the Inventory module?
While it is optimized for full integration with Flutro PMS, the Inventory system can also work as a standalone module depending on your property’s setup.